Federal Agency Submission Requirements


PLEASE NOTE: Electronic submissions can be complicated and time consuming. Please read the information below and plan your grant preparation accordingly.


Grants.gov is the single access point for all grant programs offered by 26 Federal grant-making agencies. It provides a single interface for these agencies to announce grant funding opportunities and for grant applicants to apply online. Some agencies require electronic proposal submissions exclusively via Grants.gov while others may require both electronic and hardcopy submissions. Consult with your pre-award/proposal staff contact.

Software requirements: Your Business-Research staff contact will download all necessary forms found on Grants.gov once you have identified the funding opportunity you wish to pursue. However, for you as PI to view and/or assist with completing the forms, your computer must be equipped with the most current version of Adobe Reader (see ‘Download Software’; see 'Adobe Version Testing' to confirm that the correct version of Adobe Reader is installed on your computer).  Your proposal is submitted by ORA/SP (Contract and Grant Officer).

PI Registration(Grants.gov): none required; the university has completed the required institutional registration.




NIH’s goal is 100% electronic submission. Only complex, multi-project applications continue to require paper submission.  Once technical constraints are addressed, NIH will schedule the transition to electronic submission for these programs.

Timing of the transition to electronic submission of NIH’s complex, multi-project grant programs has not been determined. Please be sure to work closely with your Business-Research staff contact to insure that your proposal meets the requirements for electronic submission.

PI Registration(NIH): Required for NIH Submissions via Grants.Gov. PI registration through NIH eRA Commons is required to review grant application submissions transferred from the Grants.gov site to the NIH. The review by the PI and ORA must be conducted within 48 hours of the application being made available in the NIH eRA Commons. Proposal submission must be coordinated with ORA/SP. Consequently, UCI’s ORA is requesting that NIH proposals that require submission through Grants.gov must be sent to SP for review, approval, and submission 3-5 days before the due date. Therefore, please allow an additional week when requesting proposal processing assistance in Social Ecology (i.e. 4 weeks+1week).

To register in the NIH eRA Commons through UCI:

Summary Statements: NIH is no longer sending hard copies of the Summary Statements to Principal Investigators (PIs) and Individual Fellows Applicants. Summary Statements will be available to PIs via his/her NIH Commons account within approximately 8 weeks of the Scientific Review Group (SRG) meeting. The summary statement contains information about the application’s review including: Reviewer critiques, Summary of the discussion, Priority score, Percentile, Recommended budget, Human and animal subject concerns (if applicable) and Additional administrative comments (if applicable). (Additional information about summary statements and priority scores can be found at the website for one of the NIH institutes.)

Notice of Grant Award: Notices of Awards (NoAs) are sent via email to grantee organizations and are accessible in the eRA Commons through the Status module.



Proposals to NSF must be submitted electronically either through NSF FastLane or Grants.gov. The majority of applications will continue to be submitted via Fastlane unless specifically noted in the funding opportunity that will either authorize, or in some cases, require use of Grants.gov to prepare and submit proposals. Upon successful insertion of the Grants.gov submitted proposal in the NSF FastLane system, all further interaction is conducted via the NSF FastLane system. Proposers should note that all collaborative proposals must continue to be submitted through FastLane as Grants.gov does not currently support this type of functionality. Fastlane allows PIs to check on project status and submit reports, notifications and requests.

PI Registration at UCI for NSF Fastlane: If you have never submitted a proposal to NSF, or have not submitted a proposal to NSF through UCI, or have submitted an NSF proposal through another institution, the NSF database must be updated to reflect your employment with UCI.

NSF Fastlane Demo site: https://www.fldemo.nsf.gov/

NSF Data Management Plan Guidance

Data Management Plan Tool
NSF Responsible Conduct of Research (Research Ethics)

NSF Funding Deadlines: Upcoming Due Dates




DOJ Office of Justice Programs allows grantees to search for funding opportunities and determine eligibility to apply for solicitations found on OJP’s Funding page.  Competitive/discretionary grant applications generally are submitted through Grants.gov and formula grants, congressional earmarks, and continuation grants must be submitted through OJP’s Grants Management System (GMS).  The GMS is similar to NIH eRA Commons and offers grantees proposal tracking, proposal and award data, profile information, and provides create/update functions. GMS requires registration and log-in. Training in GMS is available through an online tool.



The majority of EPA funding opportunities require proposal submission through, or in conjunction, with Grants.gov.  See “Key Links” for information on funding, instructions, forms, guidance and grantees [http://www.epa.gov/ncer/rfa/]