1. Don’t wait until the last minute!  Create your Login well before the submission deadline and spend some time familiarizing yourself with FastLane.

    Please note that if you previously submitted a proposal for an NSF Graduate Research Fellowship Program (GFRP) and obtained an NSF login, that login will not work; you must establish a new login for submission of a Doctoral Dissertation Improvement Grant.
  2. Send an email message to Jonathan Lew (jlew@uci.edu), Contract and Grant Officer in UCI’s Office of Research Administration, and ask her to establish an NSF ID for you.  Your email message should include:
    • your full name
    • your UCI email address
    • a phone number where you can be reached, if needed
    • your highest degree (not in progress, but earned), year in which this degree was conferred, and field of study
    • the name of your faculty advisor, who will be designated as the P.I. on your proposal

      Once your information is in the FastLane system, you will receive an email message giving you a temporary FastLane password and a permanent NSF ID number. You will need to login into FastLane to change the temporary password to a permanent one.  Passwords must be between 6 and 20 characters, must contain at least one alphabetic and one numeric character, and must be reset every 365 days.
  3. The P.I. (your faculty advisor) will also need to log into FastLane. The P.I. can use his/her existing NSF ID or can obtain an NSF ID by contacting Jonathan Lew (jlew@uci.edu).
  4. The P.I. (your faculty advisor) will then begin a cover page for a new NSF proposal and will name you (the student applicant), as Co-P.I. on the cover page.   Give your faculty advisor your NSF ID for use in the process; you do not need to provide your password.
  5. Once you have been added as a Co-P.I., you will have access to the proposal via FastLane.  You will be able to login and upload documents for the proposal at this URL: https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
  6. After all documents have been uploaded in final form, the P.I. (your faculty advisor) must grant “Sponsored Research Office (SRO) access” through the FastLane site under “Proposal Actions,” and then must send an e-mail message to Jonathan Lew (jlew@uci.edu) noting that SRO access has been granted for your proposal.  Step 6 should be done no later 3 business days before the NSF deadline for your proposal.  Once SRO access has been granted, Jonathan will be able to view and submit the proposal on your behalf to NSF; this submission procedure is required by NSF.